Schedules and rosters
Build rotations, send them out, and let people accept, decline or ask for a swap. No more 400-message group threads.
Everything your team needs in one place.
ConvokeHQ helps church teams plan Sunday together. Worship, media, hospitality and kids each plan their own part of the service, and everyone knows where to be, what to bring and who’s covering.
Coming soon on iOS. One email when it launches, nothing else.
We’ll only use your email to tell you when we launch. Privacy Policy.
How a Sunday comes together
One service page that every team works from, from the first plan on Monday to check-in on Sunday morning.
1 The Service
Start with the service.
An admin creates Sunday Service once: the date, time, place and the teams serving. It can repeat every week, so next Sunday is already waiting.
- Order of service at the top
- See at a glance which teams are ready and which still need people
2 Team Sections
Each team plans its own part.
Every team gets its own section of the service. The worship lead fills roles and attaches the setlist with keys, charts and audio. Media adds the slides. When a team is ready, its lead publishes, and only that team gets notified.
- Roles, setlists and files live with the team that needs them
- Other teams can see your status, not your materials
3 Rehearsals
Rehearsals line up behind it.
Thursday rehearsal is linked to Sunday, so it appears on each member's timeline for that service. People confirm or say they can't make it, and leads see the gaps while there's still time to fill them.
- Accept or decline in one tap
- Swap requests go to the lead, not the group chat
Sunday Service · 9:00 AM
Who’s here
14of 18 checked in
Ana R.Worship · Lead vocal8:12 AM
Isaiah M.Worship · Keys8:15 AM
Grace K.Hospitality · Greeter8:31 AM
Sam P.Media · Camera 1Not yet
Example data
4 Sunday Morning
Then everyone checks in.
People check in at the door with a QR code or a tap. Leads see who’s arrived and who’s still on the way, and attendance builds up week after week without a clipboard.
- Live headcount for each service
- Attendance history for every team
Everything your teams juggle, in one place
The pieces church teams already use, finally talking to each other.
Team chat
A channel for every team, plus direct messages, files and voice notes, with offline access when the venue Wi-Fi gives up.
Setlists and team materials
Songs with keys, charts and audio for worship. Slides, plans and documents for everyone else. Each team's materials stay with that team.
Rehearsals that follow the service
Link a rehearsal to Sunday and it shows up on every member's timeline. Set it once to repeat before every service.
Check-in
QR check-in at the door, a live headcount, and attendance history your leads can actually use.
Guests and contractors
Time-boxed access for hired help: they see their booking and nothing else, and it expires on its own.
Not a church? ConvokeHQ works for any group of teams that plans around a date, like events, conferences and volunteer crews.
Clear for leads. Simple for everyone else.
For leads
Team leads, worship leaders, admins
- See what still needs you: open roles, swap requests and pending invites
- Fill a role from the people who are actually available
- Publish your team’s part when it’s ready, and only your team is notified
For members
Musicians, tech, greeters, volunteers
- One schedule with every service and rehearsal you’re on
- Confirm or say you can’t make it, in one tap
- This Sunday’s charts, audio and notes, right where you need them
Questions
When can we start using it?
We're finishing the iPhone app now. Leave your email above and we'll write once when it's ready. We'll share plans for Android and the web after launch.
How much will it cost?
We haven't set pricing yet. We'll share it on this page before launch.
Does everyone on the team need the app?
Members use the app for their schedule, materials and chat. Leads invite people with a link or a QR code, so nobody has to type in an email address.
Is it only for churches?
It's built around Sunday services first, but anything that plans around a date with several teams fits: events, conferences and volunteer crews.
Plan next Sunday in one place.
One shared plan for every team, every Sunday.
Coming soon on iOS. One email when it launches, nothing else.
We’ll only use your email to tell you when we launch. Privacy Policy.